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Configuring the Registration Process

This short video is a tutorial on how to define Registration forms in Indico:

These steps in detail:

Enable payments

As event manager, enter the event management area and click on Registration on the left banner. As you can see in the image below, payments are disabled by default.

To change this, simply click on Enable payments, and Confirm. At this point, a button called Payments will appear on the left banner. Click on this button to see several payment options. Click on one of the payments options available to enable it, e.g. choose the Bank transfer option, in which case you will have to select Enable, and insert the IBAN code of the bank account where the payment should be deposited. You can do the same for other options such as PayPal, using the PayPal ID you needed for the Conference payment.

From the Registration page of the event management area, click on the Create form button.

Give a Name to your registration form. The most important of the options available is the Moderated workflow option. If, as a Conference event manager, you select the option Moderated, this means that the manager has to approve any user registration first.

Be careful about the Registration Modification allowed option, because of the electronic payment features. It is wise to allow modifications only until the payment is done or simply select Never. This is because change of such Settings after payment may entail change of the total due amount!

In Price options, select the currency and enter the fee.

Further down the same page you may configure Notification headers and text for emails to be sent to the Registrants and to the event managers. Click on Save when you are finished!

Click on Configure on the right of the Registration form row.

A form is offered to you by default, you can add sections to it, by clicking on Add new at the top and then Section, e.g. select the label Accommodation and click on Add. Then click on the + sign, in your section and select the Accomodation option.

on caption, write “Accommodation”.

Go to Configuration on the left banner, and select a few dates available.

Then go to Edit accomodations on the left banner. The default option is No accomodation, but you can change that by clicking on Add new accomodation to add some, including the room price and places' limit. Enter the necessary data and click on Add.

You can add various new fields, suitable for your event, by clicking on the "+" signs of the sections defined. The sections are drag and drop!

When done with this configuration, click on Back at the bottom of the page on the right.

Manage invitations

From the event management page, click on Manage on the Invitations row.

A list of people that will receive an email invitation to the event can be defined here. The email will contain a link to the Indico registration form for the event. They can either Accept or Decline the invitation.

Click on Invite, you can either invite Indico users (by searching and adding them) or external people.

If you want to accept the registration of the users you send the invitations to right away, without the need for a confirmation first, select Yes, on Skip moderation. Click on Send when your invitation is complete.

Return to the registration page, by clicking on Registration on the left banner. Click on Manage, near Registrations. Click on Start now, in order to open the registration process.